Operation, Maintenance, and Technical Infrastructure Plan
An appropriate plan for ongoing operation and maintenance of all physical facilities, technical infrastructure has been developed and is in use.
Services are provided through the operating and maintenance personnel hired to maintain the buildings, grounds and related equipment. Inside maintenance is handled daily by the staff and students. Heavier maintenance is scheduled on a monthly or quarterly basis with vendors that specialized in specific areas. Specialized maintenance and custodial care is handled by outside contractors (e.g., lawn care, window cleaning, floor cleaning and waxing, etc.). CBC has qualified IT personnel to respond to work requests.
BUILDING SYSTEMS, EQUIPMENT, AND SUPPLIES
Emphasis is placed on preventive maintenance of building equipment and systems to prevent premature failure and to ensure the expected equipment life. The inside cleaning and sanitation are the responsibility of the students and staff. The heavy duty custodial care and maintenance are handled by outside contractors.
Student kits are ordered prepackaged through PivotPoint with all required equipment from the Georgia State Board of Cosmetology. The kits and personal supplies of students are their responsibility to maintain and replace if broken. School supplies are ordered from:
- Sally’s Beauty Supply
- Salon Centric
- Office Depot
Supplies relating to operations, maintenance and information technology are adequately provided for in annual budgets.
STATE AND FEDERAL CODE COMPLIANCE
CBC is in compliance with federal and state codes and generally accepted safety standards.
Relevant State Law of the Cosmetology Profession: Title 43-10-1 is kept in the school library for the students, staff and public to use. Additional Laws, Rules and Regulations along with the state inspection report are posted on the bulletin board next to the classroom. All cosmetologists in the state of Georgia are under the Georgia Secretary of state. The complete cosmetology Rules and regulations may also be downloaded from the Secretary of States website at sos.ga.gov.
The equipment and supplies provided to students as a part of their kit is mandated by the Georgia State Board of Cosmetology Rule 130-3-.01. Each item that is mandated by the Georgia State Board of Cosmetology is included in the student’s kit.
Cobb Beauty College follows all the guidelines issued by the Department of Education. CBC Financial Aid Office keeps abreast of federal regulations through a variety of resources. This includes the Federal Student Financial Aid Handbook, Fundamentals of Title IV training sessions, Dear Colleague Letters, the IFAP website, webinars, and Smart our third-party servicer. The director is responsible for updating the Eligibility and Certification Approval Report (ECAR) to the Department of Education.
CBC Maintains a secure Windows Server based network for central storage of business/financial/student/financial aid data. All user data access is reviewed on a quarterly basis and immediately upon the departure of any authorized employee. CBC user access is limited to authorized users of the system. All user data access is limited to data which is required for proper execution of each user’s job functions.
Any sensitive data (including, but not limited to, individual student personal information such as Social Security Number, Date of Birth, Home Address, Income, Educational Records, and Contact Information) that may be distributed to other authorized parties is encrypted using the following methods:
- Winzip archive file encrypted with 256bit AES Password Encryption
- Adobe PDF encrypted with 256bit AES Password Encryption. Only the receiving party will have the decryption password.
All internet access from CBC networks is routed through a secure Sonicwall Firewall which provides the following security services via a Sonicwall Comprehensive Gateway Security subscription.
- Intrusion Prevention which scans all network traffic for malicious or anomalous patterns of behavior.
- Content Filtering administered by Sonicwall
Wi-Fi access is segregated by Internal employee and student/guest access to provide further protection for internal network data access. All Wi-Fi access is via WPA2 + AES using 256bit encryption.
PLAN AVAILABILITY AND REVIEW
The operation and maintenance plan is available to CBC students and employees by accessing the CBC web site as follows: www.cobbbeautycollege.edu, Students and Employees, Policies and Procedures, Operation and Maintenance Plan.
The maintenance plan is regularly reviewed by the OAB and revised as needed by the Vice President, in consultation with IT consultant and the President.
All technical infrastructure related items are reviewed quarterly by an outside Technology Security Provider, Great Web Stuff, Inc.